Works with any ticketing platform.
Backstage Manager brings scheduling, contracts, staffing, files, marketing and reporting into one calm, connected system for theatres and live venues.
Your venue already has the systems it needs. Backstage Manager connects the operation around them — so programming, operations and finance run from the same live view of every show.
One live view across the venue — programming, operations and finance work from the same picture of every show.
Contracts, staffing and files stay with the show — every document and detail connected to the production it belongs to.
Less time chasing updates — teams spend more of the day delivering productions instead of reconciling versions.
Operational issues become visible earlier — before they affect the show, the audience or the bottom line.
Backstage Manager connects the operational work around every production — without changing your existing ticketing workflow.
Contracts, schedules, riders and show information connected in one place.
Keep technicians, FOH, casual staff and departments aligned across every production.
Track operational updates, production changes and venue tasks without relying on spreadsheets or email chains.
Give programming, operations and finance a shared live operational view across the venue.
Backstage Manager helps theatre teams reduce manual coordination, improve visibility and keep productions moving without adding more systems.
Administrative time recovered across programming, operations and finance.
A shared live picture across programming, operations and finance teams.
Less duplication and reconciliation between departments and shifts.
No migration or platform replacement required to get going.
Backstage Manager keeps the critical details around every production connected, visible and easier to manage — before they become operational problems.
Contracts, riders and key documents remain attached to the relevant show record.
Availability, shifts and operational responsibilities are easier to track across teams.
Important production files no longer disappear into inboxes, folders or shared drives.
Programming, operations, finance and front-of-house work from the same live picture.
Operational gaps become easier to see before they affect the performance day.
Campaigns and show information stay connected to the productions they support.
A consistent operational view means programming, operations and finance see the same numbers.
Backups, permissions and operational continuity help venues run with more confidence.
Backstage Manager supports venue teams managing productions, staffing, scheduling and operational coordination across live events and performances.
The platform is easy to use, fits smoothly into how we already work, and has made managing events and reporting much more efficient.
The system is flexible, reliable, and supports how we manage events from planning through to reporting across our productions and venues.
“Backstage Manager gives every person on your team the same complete picture — before, during and after the show.”
One platform. Every show. Every relationship. Every document. Every task.
What’s Included
A visual kanban from Proposals → On Sale → Contracting → Confirmed. Every show, its status, revenue, and tasks — always current. Drag to move stage; nothing is final until you confirm.
Connected fan insights across ticketing, sales, email and access. Revenue today, average fan spend, orders by source — updated in real time.
Every artist, agent, promoter, and patron with full transaction history, campaigns, files and contact info. Every relationship around your shows in one place.
Your whole schedule — shows confirmed, on sale, at risk, and in proposals. Daily task surfacing and overdue flags keep your team on track.
Workflowte automations run quietly in the background — abandoned cart recovery, welcome emails, membership renewals, unscanned ticket follow-ups — so nothing important is missed.
Employee profiles, shift scheduling, hourly rates, time off, e-sign contracts and ID documents. View schedule, assign shifts, check hours — all in one system.
Build audiences from your own data. See your reachable audience — people matched, contactable by email — then target and automate campaigns that drive ticket sales and repeat visits.
Combine ticket + T-shirt + parking + interval drink into one checkout. Sell more in one purchase — even across different systems. Higher average spend, one transaction.
Nothing slips through. A shared watchlist with handled, tagged, and snoozed states. “All clear — nothing overdue” is the goal your whole team works toward.
Create invoices, add line items, request e-signatures, send to artists and promoters, and download PDFs — all without leaving the platform.
Every document for every show in one place — Artists & Crew, Finance & Settlements, Legal & Compliance. Drop files in, request e-signatures, search instantly.
Flexible role management — Box Office Manager, Front of House Staff, Production Manager, and more. Control exactly what each person sees and can do.
Workflowte Automations
Automations that quietly run in the background so nothing important is missed and admin work disappears. Set once, run forever.
All automations running as expected — a status you’ll quickly get used to seeing.
Abandoned cart recovery
Automatically follows up with customers who start checkout but don’t finish — recovering lost sales without staff effort.
● Running
Welcome new customers
Sends a professional welcome email after first purchase — increasing trust and repeat bookings.
● Running
Membership renewal reminder
Reminds members before expiry so renewals aren’t missed and revenue is protected.
● Running
Unscanned ticket follow-up
Automatically contacts customers who didn’t attend — perfect for re-engagement or refunds.
● Running
Show Pipeline
From first conversation to curtain call — every show moves through a single pipeline your whole team works from. No chasing emails for status updates.
Show Detail
A complete record for every show — lead contact, key metrics, run of show tasks, and all documents. Know the status of every item before opening night.
CRM & Contacts
Artists, agents, promoters, patrons — each with a complete record of transactions, campaigns, files, and contact history. Know your audience. Build loyalty.
Staff Management
Staff profiles, scheduling, payroll, contracts, ID documents, time off — everything needed to schedule, pay, and manage every person safely. All in one system.
Integrations
Backstage Manager is the operational layer. Your ticketing system stays exactly where it is. No migration. No disruption. Everything just works.
Works with your existing ticketing — No migration. No disruption.
Connect your other tools — spreadsheets, CRMs, finance tools, and more.
Social media — Turn every show into a social experience.
+ thousands more pre-built integrations via Zapier
Simple Pricing
No per-show fees. No hidden extras. One straightforward monthly subscription.
Backstage Manager works alongside your current systems, allowing venue teams to improve operational visibility one production at a time.
A short, no-pressure operational walkthrough.
